Rhode Island New Hire Reporting Directory

The Rhode Island New Hire Law went into effect on October 1, 1997. If your company does business in Rhode Island, when you hire or rehire employees, you must report information about those employees and your business to the RI State Directory of New Hires within 14 days of hire. The main purpose of this law, which is mandated by the Federal Government and administered through the Social Security Act (42 USC Section 654), is to enhance the enforcement of child support obligations.

All newly-hired employees must be reported to the designated New Hire Reporting Department whether or not the employer believes that a given employee owes child support. The supplied information is compared against the names of child support obligors and recipients of public benefits to improve child support collections and detect fraud and abuse in public benefits programs.

Who Must Report?
An employer doing business in the State of RI whom hires or rehires an employee.

How Often Must You Report?
You must report via copy of W-4’s within 14 days after the date of hire or rehire. If reporting electronically or magnetically, you must report by two monthly transmissions (if necessary) not less than 12 nor more than 16 days apart.

What Must You Report?
*Employer name
*Employee address
*Employer address
*Employee SSN
*Employer FEIN
*Availability of health insurance
*Employee name
*Date insurance available

How Can You Report?
*Internet - www.rinewhire.com
*Fax - Copies of W-4’s or equivalent to 1-888-430-6907
*File Transfer Protocol (FTP) - 1-888-870-6461
*Diskette or Magnetic Tape or Cartridge -
     Download new hire information and mail
     (File layout is on the web site.)
*First Class Mail - Copies of W-4’s or equivalent to:

     RI State Directory of New Hires
     PO Box 540220
     Omaha, NE 68154-0220

For complete and detailed information, visit the new hire web site or call the RI Department of Labor & Training’s Employer Service Unit at (401) 222-3606 ext. 107.